Microsoft have been pushing Office 365 for a few years now, but what is the difference between Office 2016 and 365?
If you’re using a Cloud Platform, like VAULT, then the answer is absolutely nothing!
What is a Cloud Platform?
A Cloud Platform is an online server that allows you to move your whole business to the Cloud whether your applications are Cloud based or not. Applications and files that still need to physically sit on your computer are able to be stored on a Cloud Platform. So even if you’re still running a version of MYOB for example that requires a server, you can move it to a Cloud Platform so all data is saved safely, updates are taken care of outside business hours and MYOB can be accessed by any device.
Download our free eBook '7 Must Ask Questions when Considering the Cloud' here if you're considering moving your business to the Cloud.
Office 2016 and earlier versions, live on your computer. You pay for them once, download the programs you want and forget about them until it’s time to upgrade.
Office 365 is a Cloud Application using a subscription service where you pay a fee every 12 months to continue to use the Office suite.
One big point of difference between Office 2016 and 365 is that 365 now handles your emails (except for the Office 365 Business plan), but again if you’re using a Cloud Platform this is taken care of already.
What is a Cloud Application?
A Cloud Application is a piece of software that exists in the Cloud, any program that you login via a website is a Cloud Application. They use remote servers to store data and are also known as Software as a Service (SaaS).
If you’re not using a Cloud Platform then Office 365 will allow you to share documents with other team members easily, and save files directly to OneDrive.
Using a Cloud Platform with Office 2016 allows you to have all the features that 365 touts, online storage, collaboration and security.
Using Office 2016 on a Cloud Platform allows you to access all your Office applications from wherever you are, and continue to work on documents that you and your whole team have access to.
Office 2016 and 365 both have their advantages and can suit depending on your needs. If you are already on a Cloud Platform and using Office 2016 there’s really no need to switch to 365 as you’re already enjoying all the major benefits.
If you are using Office 2016 and you aren’t in the Cloud, you have 3 choices; stay using 2016 and don’t move to the Cloud, move to 365 without taking your entire business into the Cloud, or move to a Cloud Platform so all your applications are Cloud enabled.